Accounts Payable - Employee Information
Accounts Payable utilizes the Smart Finance Software to process payments to vendors and reimbursements to staff. Payments are made on a weekly basis.
Tax Exemption
Eaton RESA is exempt from Michigan Sales Tax. Be sure that your Michigan purchases are exempt from state sales tax by mentioning this before the start of a sale. Below is a link to our certification form; wallet-size cards are available upon request.
MI Sales Tax Exemption Certificate
Staff Reimbursements
Mileage, supply, and conference travel reimbursements are ACH deposited as separate disbursements into the bank account you have on file with Payroll. Forms are to be submitted to your supervisor for approval. Feel free to contact Accounts Payable if you have a question regarding a processed reimbursement.
Instructions for mileage reimbursement claims
The 
current mileage rate is $0.625/mile. This changes each calendar year and is provided by the IRS.
Calendar year 2022 forms:
July - Dec 2022 Mileage and Reimbursement Forms
July - Dec Mileage and Reimbursement Forms - Chromebook Users
July - Dec 2022 Conference Forms
July - Dec Conference Forms - Chromebook Users
Jan - June 2022 Mileage and Reimbursement Form
Jan - June 2022 Mileage and Reimbursement forms - Chromebook users
Jan - June 2022 Conference Forms
Jan - June 2022 Conference Forms - for Chromebook users
Certification of Missing Receipt Form
Request to Purchase Supplies
Please use the following form to request a supply purchase from a vendor. Forms are to be submitted to your supervisor for approval. If approved, they will be routed to your department administrative assistant for processing.
Purchasing Training Materials
Employees must be logged into their ____@eatonresa.org account to access this folder
Employee Training Materials