Accounts Payable - Employee Information
Accounts Payable utilizes the Smart Finance Software to process payments to vendors and reimbursements to staff. Payments are made on a weekly basis.
Tax Exemption
Eaton RESA is exempt from Michigan Sales Tax. Be sure that your Michigan purchases are exempt from state sales tax by mentioning this before the start of a sale. Below is a link to our certification form; wallet-size cards are available upon request.
MI Sales Tax Exemption Certificate
Staff Reimbursements
Mileage, supply, and conference travel reimbursements are ACH deposited as separate disbursements into the bank account you have on file with Payroll. Forms are to be submitted to your supervisor for approval. Feel free to contact Accounts Payable if you have a question regarding a processed reimbursement.
Instructions for mileage reimbursement claims
The 
current mileage rate is $0.575/mile. This changes each calendar year and is provided by the IRS.
New forms for travel and supply reimbursements for July 1, 2019-Dec 31, 2019:
CY19 Mileage/Reimbursement Request
CY19 Mileage/Reimbursement Request for Chromebook users
CY19 Conference Forms
CY19 Conference Form for Chromebook users
Calender year 2020 forms:
CY20 Mileage/Reimbursement Request
CY20 Mileage/Reimbursement Request for Chromebook users
CY20 Conference Form
CY20 Conference Form for Chromebook users
Petty Cash Form
Certification of Missing Receipt Form
Request to Purchase Supplies
Please use the following form to request a supply purchase from a vendor. Forms are to be submitted to your supervisor for approval. If approved, they will be routed to your department administrative assistance for processing.
Purchasing Training Materials
Employees must be logged into their ____@eatonresa.org account to access this folder
Employee Training Materials