Accounts Payable - Employee Information

Accounts Payable utilizes the Smart Finance Software to process payments to vendors and reimbursements to staff.  Payments are made on a weekly basis.

Tax Exemption

Eaton RESA is exempt from Michigan Sales Tax.  Be sure that your Michigan purchases are exempt from state sales tax by mentioning this before the start of a sale.  Below is a link to our certification form; wallet-size cards are available upon request.

PDF DocumentMI Sales Tax Exemption Certificate

Staff Reimbursements

Mileage, supply, and conference travel reimbursements are ACH deposited as separate disbursements into the bank account you have on file with Payroll.  Forms are to be submitted to your supervisor for approval. Feel free to contact Accounts Payable if you have a question regarding a processed reimbursement.

PDF DocumentInstructions for mileage reimbursement claims

The External Linkcurrent mileage rate is $0.575/mile.  This changes each calendar year and is provided by the IRS.

New forms for travel and supply reimbursements for July 1, 2019-Dec 31, 2019:

Excel DocumentCY19 Mileage/Reimbursement Request
Google SheetCY19 Mileage/Reimbursement Request for Chromebook users 

Excel DocumentCY19 Conference Forms
Google SheetCY19 Conference Form for Chromebook users

Calender year 2020 forms:

Excel DocumentCY20 Mileage/Reimbursement Request
Google SheetCY20 Mileage/Reimbursement Request for Chromebook users 

Excel DocumentCY20 Conference Form
Google SheetCY20 Conference Form for Chromebook users

Excel DocumentPetty Cash Form   
PDF DocumentCertification of Missing Receipt Form

Request to Purchase Supplies 

Please use the following form to request a supply purchase from a vendor.  Forms are to be submitted to your supervisor for approval.  If approved, they will be routed to your department administrative assistance for processing.

Excel DocumentRequistion Form

Purchasing Training Materials

Employees must be logged into their ____@eatonresa.org account to access this folder
Google DriveEmployee Training Materials