Accounts Payable - Employee Information

Accounts Payable utilizes the Smart Finance Software to process payments to vendors and reimbursements to staff. Payments are made on a weekly basis.

Tax Exemption

Eaton RESA is exempt from Michigan Sales Tax. Be sure that your Michigan purchases are exempt from state sales tax by mentioning this before the start of a sale. Below is a link to our certification form; wallet-size cards are available upon request.

Michigan Sales Tax Exempt Form

Staff Reimbursements

Mileage, supply, and conference travel reimbursements are ACH deposited as separate disbursements into the bank account you have on file with Payroll. Forms are to be submitted to your supervisor for approval. Feel free to contact Accounts Payable if you have a question regarding a processed reimbursement.

Mileage Reimbursement Instructions

The current mileage rate is $0.70/mile. This changes each calendar year and is provided by the IRS.

Certification of Missing Receipt Form

*Calendar year 2025 forms: Please log into Staff Access for mileage, conference and reimbursement forms. 

**Purchase Supplies Forms have been moved to Staff Access.

Purchasing Training Materials

Employees must be logged into their @eatonresa.org profile to access Employee Training Materials.