Accounts Payable - Employee Information

Accounts Payable utilizes the Smart Finance Software to process payments to vendors and reimbursements to staff. Payments are made on a weekly basis.

Tax Exemption

Eaton RESA is exempt from Michigan Sales Tax. Be sure that your Michigan purchases are exempt from state sales tax by mentioning this before the start of a sale. Below is a link to our certification form; wallet-size cards are available upon request.

Michigan Sales Tax Exempt Form

Staff Reimbursements

Mileage, supply, and conference travel reimbursements are ACH deposited as separate disbursements into the bank account you have on file with Payroll. Forms are to be submitted to your supervisor for approval. Feel free to contact Accounts Payable if you have a question regarding a processed reimbursement.

Instructions for mileage reimbursement claims

The current mileage rate is $0.655/mile. This changes each calendar year and is provided by the IRS.

Calendar year 2023 forms:

CY23 Mileage and Reimbursement Forms

CY23 Mileage and Reimbursement Forms - Chromebook Users

 CY23 Conference Forms

CY23 Mileage and Reimbursement Form - Chromebook Users

Calendar year 2022 forms:

July - Dec 2022 Mileage and Reimbursement Forms
July - Dec 2022 Mileage and Reimbursement Form - Chromebook Users

July - Dec 2022 Conference Forms
July - Dec 2022 Conference Forms- Chromebook Users

Certification of Missing Receipt Form

Request to Purchase Supplies 

Please use the following form to request a supply purchase from a vendor. Forms are to be submitted to your supervisor for approval. If approved, they will be routed to your department administrative assistant for processing.

Requisition Form

Purchasing Training Materials

Employees must be logged into their ____@eatonresa.org account to access this folder
Employee Training Materials