Accounts Payable - Employee Information
Accounts Payable utilizes the Smart Finance Software to process payments to vendors and reimbursements to staff. Payments are made on a weekly basis.
Tax Exemption
Eaton RESA is exempt from Michigan Sales Tax. Be sure that your Michigan purchases are exempt from state sales tax by mentioning this before the start of a sale. Below is a link to our certification form; wallet-size cards are available upon request.
MI Sales Tax Exemption Certificate
Staff Reimbursements
Mileage, supply, and conference travel reimbursements are ACH deposited as separate disbursements into the bank account you have on file with Payroll. Forms are to be submitted to your supervisor for approval. Feel free to contact Accounts Payable if you have a question regarding a processed reimbursement.
Instructions for mileage reimbursement claims
The 
current mileage rate is $0.58/mile. This changes each calendar year and is provided by the IRS.
IMPORTANT: Changes have been made to our reimbursement forms and per diem policy, which take effect July 1, 2019. Please be sure to use the new forms for all reimbursements after June 30, 2019.
New forms for travel and supply reimbursements for July 1, 2019-Dec 31, 2019:
CY19/FY20 Mileage/Reimbursement Request
NEW! Chromebook users click here for the Google Sheets version. (Save a copy to your Google Drive before completing the form.)
CY19/FY20 Conference Forms
NEW! Chromebook users click here for the Google Sheets version. (Save a copy to your Google Drive before completing the form.)
Petty Cash Form
Certification of Missing Receipt Form
Request to Purchase Supplies
Please use the following form to request a supply purchase from a vendor. Forms are to be submitted to your supervisor for approval. If approved, they will be routed to your department administrative assistance for processing.
Purchasing Training Materials
Employees must be logged into their ____@eatonresa.org account to access this folder
Employee Training Materials