Business & Finance
Accounts Payable
Accounts Payable supports all areas of the accounting system, with a primary focus on validating, processing and filing invoices.
The team ensures each invoice is accurate, properly documented and approved by the authorized employee before payment is issued. Once all verifications and approvals are in place, Accounts Payable is responsible for submitting payments in a timely manner.
Additional responsibilities include preparing and mailing checks and obtaining required IRS documentation from vendors, such as W-9 and 1099 forms.
Payment Schedule
Invoices are batched on a weekly basis. However, non-grant payments $5,000 and more must be pre-approved by the Board of Education. BOE pre-approved disbursements are mailed the Friday after the board meeting in which it was approved. View Board meeting information.
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Vendor Requirements and Payment Information
W-9 Requirement
All vendors must have a completed W-9 form on file with Eaton RESA. This form provides your Federal Taxpayer Identification Number (TIN) and the name under which you report taxable income.
Form W-9: Current W-9 forms can be found on the IRS website and may be submitted to Eaton RESA Accounts Payable by mail, email or fax.
Per the Internal Revenue Code, failure to provide a TIN may result in penalties. Additionally, the IRS requires backup withholding on reportable amounts for any vendor that has not supplied a valid TIN.
Vendor Payments
Payments that meet IRS reporting thresholds will be reported on Form 1099-MISC if the total annual payments exceed $599. A completed W-9 must be submitted and on file before any payment is issued.
Payment Schedule
Invoices are processed on a weekly basis.
- Payments not related to grants and totaling $5,000 or more must be pre-approved by the Eaton RESA Board of Education.
- Approved disbursements are mailed the Friday following the board meeting in which they were approved.
ACH Direct Deposits
To receive payments via Automated Clearing House (ACH), please contact Accounts Payable at 517.541.8922 to request an ACH enrollment form.
Important Forms
