Accounts Payable - Employee Information

Accounts Payable utilizes the Smart Finance Software to process payments to vendors and reimbursements to staff.  Payments are made on a weekly basis.

Tax Exemption

Eaton RESA is exempt from Michigan Sales Tax.  Be sure that your Michigan purchases are exempt from state sales tax by mentioning this before the start of a sale.  Below is a link to our certification form; wallet-size cards are available upon request.

PDF DocumentMI Sales Tax Exemption Certificate

Staff Reimbursements

Mileage, supply, and conference travel reimbursements are ACH deposited as separate disbursements into the bank account you have on file with Payroll.  Forms are to be submitted to your supervisor for approval. Feel free to contact Accounts Payable if you have a question regarding a processed reimbursement.

PDF DocumentInstructions for mileage reimbursement claims

The External Linkcurrent mileage rate is $0.58/mile.  This changes each calendar year and is provided by the IRS.

IMPORTANT: Changes have been made to our reimbursement forms and per diem policy, which take effect July 1, 2019.  Please be sure to use the new forms for all reimbursements after June 30, 2019.

New forms for travel and supply reimbursements for July 1, 2019-Dec 31, 2019:

Excel DocumentCY19/FY20 Mileage/Reimbursement Request
NEW!  Chromebook users click here for the Google Sheets version.  (Save a copy to your Google Drive before completing the form.)

Excel DocumentCY19/FY20 Conference Forms
NEW!  Chromebook users click here for the Google Sheets version.  (Save a copy to your Google Drive before completing the form.)



Excel DocumentPetty Cash Form   
PDF DocumentCertification of Missing Receipt Form

Request to Purchase Supplies 

Please use the following form to request a supply purchase from a vendor.  Forms are to be submitted to your supervisor for approval.  If approved, they will be routed to your department administrative assistance for processing.

Excel DocumentRequistion Form

Purchasing Training Materials

Employees must be logged into their ____@eatonresa.org account to access this folder
Google DriveEmployee Training Materials