Vendor Information

Interested in becoming a Vendor?

All vendors must have a W-9 on file for their organization.  This form provides us with your Federal Taxpayer Identification Number (TIN) and the name under which you report your taxable income.

Form W-9

Current Form W-9s can be found on the External LinkIRS website or below and can be returned to Eaton RESA Accounts Payable by mail, e-mail, or fax.

According to the Internal Revenue Code, you may be subject to a penalty for failure to provide us with your TIN.  Additionally, the IRS requires that we begin backup withholding on reportable amounts to a person or company who has not supplied us with their TIN.

Vendor Payments

Payments in accordance with IRS Guidelines will be reported to the IRS on Form 1099-MISC if the aggregate amount of the payment for the year exceeds $599. A form W-9 must be filled out by the recipient and put on file with the Accounts Payable Department before payment is issued.

Payment Schedule

Invoices are batched on a weekly basis.  However, non-grant payments $5,000 and more must be pre-approved by the Board of Education. BOE pre-approved disbursements are mailed the Friday after the board meeting in which it was approved.  View Board Meeting information

Automated Clearing House (ACH) Direct Deposits

To increase our efficiency in making payments to your account, you may sign up for ACH payments.  ACH forms are available below and can be returned to Eaton RESA Accounts Payable by mail, e-mail, or fax.

Important Forms

PDF DocumentACH Form

External LinkBlank W-9 Form

PDF DocumentCompleted Eaton RESA W-9 Form

PDF DocumentEaton RESA Tax Exemption Form