Accounts Payable - Employee Information

Accounts Payable utilizes the Smart Finance Software to process payments to vendors and reimbursements to staff.  Payments are made on a weekly basis.

Tax Exemption

Eaton RESA's certification is available on the Vendor Information page.  Be sure that your Michigan purchases are exempt from state sales tax.

Staff Reimbursements

Forms for mileage, supply, and conference travel reimbursements are in the Forms folder (be sure to select, download, and enable the form before saving it to your computer for use).  Reimbursements are ACH deposited as a separate disbursement into the bank account you have on file with Payroll.  Forms are to be submitted to your supervisor for approval.  Feel free to contact Accounts Payable if you have trouble accessing a form or if you have a question regarding a processed reimbursement.

PDF DocumentInstructions for mileage reimbursement claims

The External Linkcurrent mileage rate is $0.535/mile. 

Excel DocumentCY17 Mileage/Reimbursement Request
Excel DocumentCY17 Conference Form

Vendor Payments

 Training Materials offers documents on processing requisitions and invoices in Smart.  If you have questions on a specific payment, please contact Accounts Payable.

Employee Forms & Training Materials 

Google DriveEmployee Forms

Google DriveEmployee Training Materials